Company Secretarial Services in Hong Kong
Every Hong Kong company is legally required to appoint a local company secretary. Uni-World provides professional company secretarial services to ensure full statutory compliance, accurate records, and timely filings, helping SMEs maintain good standing with minimal administrative effort.
Why Do You Need a Company Secretary in Hong Kong?
A company secretary is essential for maintaining compliance with Hong Kong Companies Ordinance. Their primary responsibilities include:
Managing statutory records and registers
Preparing and submitting annual returns and filings
Ensuring legal compliance with regulatory changes
Managing official correspondence with Hong Kong authorities
Providing professional guidance on corporate governance and compliance requirements
Company Secretary Duties
In Hong Kong, every limited company must appoint a qualified company secretary responsible for key statutory duties, including:
Preparing and filing statutory forms with the Hong Kong Companies Registry
Maintaining accurate statutory registers and corporate records
Organizing board meetings and general meetings, preparing agendas and minutes
Ensuring full compliance with the Companies Ordinance and related regulations
Facilitating timely filing of annual returns and regulatory reports
Advising directors and shareholders on corporate governance and compliance obligations
Uni-World professionally fulfills all company secretarial duties clearly, allowing you to concentrate fully on your business operations.
Statutory Records Maintenance
Filing annual returns (Form NAR1) with the Hong Kong Companies Registry is mandatory. Uni-World manages your annual return filing accurately and punctually:
Clearly preparing and reviewing your company’s annual return form
Professionally ensuring submission before statutory deadlines to avoid penalties
Clearly confirming the accuracy and completeness of company details such as directors, shareholders, share capital, and registered address
Providing timely reminders clearly to ensure compliance each year
Our professional approach clearly ensures full statutory compliance, reducing risk and administrative burden significantly.
Annual Return Filing
Uni-World professionally manages and maintains essential statutory records required under Hong Kong law, including:
Register of Members (Shareholders)
Register of Directors and Company Secretary
Register of Significant Controllers (RSC)
Share Transfer documentation
Register of Charges (if applicable)
We clearly and securely organize all records professionally, ensuring easy access, accuracy, and full compliance with legal obligations.
Board Resolutions & Meeting Support
Uni-World offers comprehensive support for corporate decision-making and board meetings, clearly including:
Professional preparation and circulation of board meeting agendas
Accurate drafting of minutes and board resolutions
Clearly ensuring proper documentation of all corporate decisions and transactions
Advising on procedural compliance clearly in line with corporate governance requirements
Supporting both physical meetings and remote virtual meetings professionally and efficiently
Our structured approach clearly ensures effective, compliant decision-making and efficient governance for SMEs.
Shareholder/Director Changes
Uni-World professionally handles all statutory filings related to changes in directors, shareholders, share structure, and company information clearly and promptly, including:
Clearly preparing and submitting necessary forms to the Hong Kong Companies Registry
Updating statutory registers accurately following each change
Managing transfer of shares professionally, including documentation and stamp duty procedures
Clearly advising on compliance requirements related to each corporate change, ensuring complete regulatory adherence
Providing immediate support and clear guidance throughout the process to minimize disruption
Our Comprehensive Company Secretarial Services Include:
1. Appointment as Your Official Company Secretary
We professionally fulfill the statutory requirement, serving as your named company secretary and official contact with regulatory authorities.
2. Preparation & Filing of Annual Returns
We clearly manage your annual return (Form NAR1), ensuring timely and accurate filing with the Hong Kong Companies Registry to avoid late penalties.
3. Statutory Record Management
Our experts maintain accurate and clearly organized statutory registers, including registers of directors, shareholders, significant controllers, and corporate changes, ensuring compliance with regulatory standards.
4. Filing of Corporate Changes
We promptly manage filings related to changes in directors, shareholders, company names, addresses, and share structures, clearly ensuring statutory compliance and accurate public records.
5. Registered Office Address
We provide a prestigious Hong Kong registered office address, professionally managing official mail from government departments and facilitating prompt communication.
6. Advisory on Corporate Compliance
Our professional team provides proactive advice on ongoing compliance obligations, regulatory changes, and best practices in corporate governance.
定價資訊
Our professional, transparent pricing for company secretarial services starts from just USD $300 per year, clearly covering:
Appointment as company secretary
Annual return preparation and submission
Maintenance of statutory registers
Registered office address services
Regular compliance reminders and ongoing support
(Additional filings and corporate changes available upon request with clear, competitive fees.)
Why Choose Uni-World as Your Company Secretary?
Uni-World provides reliable, professional secretarial services specifically tailored for SMEs:
Expert Local Knowledge: Deep understanding of Hong Kong’s corporate compliance regulations and procedures.
Comprehensive Solutions: End-to-end compliance management covering every statutory requirement.
清晰的溝通： Regular updates and clear reminders ensure you remain informed and compliant.
Professional Integrity: Trustworthy and discreet management of all statutory records and corporate information.
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