📋 Professional Company Secretarial Services in Hong Kong
Every Hong Kong company is legally required to appoint a local company secretary within 6 months of incorporation. Uni-World Services provides comprehensive company secretarial solutions that ensure full statutory compliance, maintain accurate corporate records, and handle all government filings—allowing you to focus entirely on growing your business.
⚠️ Legal Requirement Under Hong Kong Companies Ordinance
Under Section 474 of the Companies Ordinance (Cap. 622), every Hong Kong private company must have a company secretary who is either a Hong Kong resident individual or a Hong Kong-incorporated company. Non-compliance can result in penalties up to HKD 50,000 and daily fines of HKD 1,000.
🏢 Our Company Secretarial Services
Comprehensive solutions covering all statutory requirements
Named Company Secretary
We serve as your official company secretary, fulfilling the statutory requirement and acting as your primary contact with Hong Kong authorities.
Annual Return Filing
Timely preparation and submission of Form NAR1 to the Companies Registry, ensuring you never miss deadlines or incur penalties.
Statutory Registers
Maintenance of all statutory registers including members, directors, charges, and significant controllers (SCR) in compliance with regulations.
Registered Office Address
Prestigious Hong Kong business address for official correspondence, with professional mail handling and forwarding services.
Corporate Changes
Processing of director/shareholder changes, share transfers, address updates, and all company structure modifications.
Board Meeting Support
Preparation of board meeting agendas, minutes, resolutions, and ensuring proper documentation of corporate decisions.
📌 Key Company Secretary Responsibilities
Essential duties we handle on behalf of your company
Statutory Filings & Compliance
Prepare and submit all required forms to the Companies Registry including annual returns (NAR1), notifications of changes, and special resolutions within statutory deadlines.
Corporate Records Management
Maintain up-to-date statutory registers, company seal, share certificates, and corporate documents in compliance with the Companies Ordinance.
Board & Shareholder Meetings
Organize meetings, prepare agendas and notices, draft minutes and resolutions, and ensure proper procedures are followed for all corporate decisions.
Government Liaison
Handle all official correspondence with Hong Kong authorities including the Companies Registry, Inland Revenue Department, and other government bodies.
Corporate Governance Advisory
Advise directors and shareholders on compliance obligations, regulatory changes, and best practices in corporate governance to ensure smooth operations.
📖 Statutory Registers We Maintain
Complete register management as required by Hong Kong law
👥 Members & Shareholders
- ✓ Register of Members (shareholders)
- ✓ Share transfer records
- ✓ Share certificate issuance
👔 Directors & Officers
- ✓ Register of Directors
- ✓ Register of Company Secretaries
- ✓ Directors' service contracts
🔒 Compliance Registers
- ✓ Significant Controllers Register (SCR)
- ✓ Register of Charges (if applicable)
- ✓ Register of Debenture Holders
💼 Service Packages
Choose the package that fits your business needs
Business Package - USD $500/year
The ideal choice for SMEs needing comprehensive secretarial support with registered office services.
📞 Get Started Today➕ Additional Corporate Services
A la carte services available as needed
📅 Annual Compliance Calendar
Key deadlines every Hong Kong company must meet
Annual Return (NAR1)
Must be filed within 42 days after the anniversary of incorporation date.
Business Registration
Annual Business Registration Certificate renewal fee paid on anniversary.
Profits Tax Return
Usually issued in April, due within 1-3 months depending on accounting year-end.
❓ Frequently Asked Questions
Quick answers to common questions about company secretarial services
⭐ Why Choose Uni-World?
Your trusted partner for company secretarial services in Hong Kong
Expert Local Knowledge
Deep understanding of Hong Kong's corporate compliance regulations, Companies Ordinance requirements, and registry procedures.
Comprehensive Solutions
End-to-end compliance management covering every statutory requirement from annual returns to corporate changes.
Proactive Reminders
Never miss a deadline. We send timely reminders for annual returns, business registration renewals, and other compliance dates.
Professional Integrity
Trustworthy and discreet management of all statutory records, corporate information, and confidential business matters.
Ready to Simplify Your Company Compliance?
Ensure your Hong Kong company remains fully compliant with all statutory requirements. Contact our professional team today for a free consultation.
